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Features

Every HR Tool Your Business Needs.

EngageHRIS is a fully integrated Philippine HRIS covering employee records, attendance with GPS, payroll, BIR compliance, leave, performance, recruitment, and real-time team communication — all in one system built for Filipino businesses.

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SSS Ready PhilHealth Pag-IBIG BIR Compliant
Platform Overview

12 Integrated Modules

Every module is connected — attendance feeds payroll, payroll generates BIR forms, leave balances flow to the mobile app. No duplicate data entry, no manual hand-offs.

Employee Management

Full 201 file management covering personal details, emergency contacts, qualifications, documents, contracts, and org chart — everything in one employee record.

Attendance & Time

Web-based clock in/out with monthly, daily, and calendar views, Excel bulk import, shift management, overtime requests, and DTR correction workflows.

Selfie Clock-In + GPS

Employees clock in with a selfie photo and GPS coordinates captured automatically — view exact location per clock record on a Google Maps modal.

Activity Monitoring

Desktop Electron client captures periodic screenshots to AWS S3, tracks keystroke and app usage, and shows live online/idle/offline status per employee.

Leave Management

Configurable leave types with credit balances, multi-level supervisor approval, carry-over rules, annual reset, leave-to-cash conversion, and a leave credit dashboard.

Payroll Engine

Semi-monthly and bi-weekly payroll with full PH statutory deductions, overtime, holiday pay, night differential, commissions, allowances, and complete payslip generation.

BIR & Tax Forms

Automated generation of BIR Form 2316, Alphalist, 1601C, and Form 2307 — plus remittance CSV exports for SSS, PhilHealth, and Pag-IBIG.

Loans & EWA

Government and company loan tracking with amortization schedules, automatic payroll deduction integration, and Earned Wage Access salary advance requests.

Performance & KPIs

Appraisal cycles, KPI indicators, performance variables, main goal tracking, incidental evaluations, and performance reports across your workforce.

Training & Recruitment

Training programs with trainer and trainee tracking, a public job portal, candidate management, interview scheduling, and training calendar views.

Communication & Engagement

Real-time internal chat, company-wide announcements, employee surveys with response tracking, HR support ticketing, and employee awards recognition.

Mobile App & API

REST API with JWT auth for mobile clock in/out, leave filing, payslip downloads, COE requests, EWA requests, FCM push notifications, and employee directory.

Detailed Features

What Each Module Does

Every module ships with production-ready features — not bare-bones tools that need months of configuration before they are useful.

Employee Management
  • Full 201 file with personal details, emergency contacts, and immigration records
  • Education, qualifications, and work experience history
  • Bank accounts, contracts, and document upload management
  • Transfer, promotion, resignation, termination, and exit processing
  • Warnings and complaints tracking per employee
  • Org chart visualization, ID card PDF generation, and photo upload
Attendance & Time Tracking
  • Web clock in/out with selfie photo capture and GPS coordinates
  • Monthly, date-wise, and calendar attendance views
  • Excel bulk import for DTR records from biometric devices
  • Coffee break tracking and official business filing
  • Drag-and-drop shift scheduler and shift assignment management
  • Overtime requests and DTR correction request workflows
Activity Monitoring
  • Electron desktop client installed on employee computers
  • Periodic screenshot capture with timestamps stored to AWS S3
  • Live online, idle, and offline status per employee in real time
  • Keystroke, mouse, and application usage tracking
  • Productivity scores and activity timeline per employee
Leave Management
  • Configurable leave types with credit balances and carry-over rules
  • Multi-date leave applications with balance enforcement (hard block)
  • Multi-level approval routing via supervisor hierarchy
  • Leave credit dashboard and application cancellation
  • Annual reset via CRON, manual trigger, and bulk reset with audit log
  • Leave-to-cash conversion for qualifying employees
Payroll Engine
  • Semi-monthly and bi-weekly pay period support
  • Basic salary, allowances, commissions, and all OT types
  • Holiday pay, night differential, rest day pay, and de minimis benefits
  • Late, absent, and loan deductions integrated automatically per run
  • Withholding tax, DSCA, and all statutory deductions
  • Payslip recalculation with audit log, bulk email, and bank export
BIR & Tax Compliance
  • BIR Form 2316 PDF generation per employee
  • BIR Alphalist Annex A and 1601C export for eFPS submission
  • BIR Form 2307 creditable withholding tax certificate PDF
  • SSS, PhilHealth, and Pag-IBIG remittance CSV exports
  • Configurable contribution tables updated as government rates change
  • Annualization and 13th Month Pay computation with year records
Loans & EWA
  • SSS and Pag-IBIG government loan tracking and deduction
  • Salary and company loans with amortization schedules
  • Automatic loan deduction integration into every payroll run
  • Earned Wage Access salary advance requests via mobile or web
  • Maximum advance validation per employee per period
  • EWA approval workflow for HR review and sign-off
Performance Management
  • Appraisal cycles with configurable performance variables
  • KPI indicators and main goal setting per employee
  • Incidental evaluations alongside scheduled appraisal periods
  • Goal tracking dashboard with progress visibility for managers
  • Performance reports across teams and departments
Training & Recruitment
  • Training programs with types, trainers, and trainee assignments
  • Training calendar with scheduled sessions and attendance tracking
  • Public job portal for external candidates to browse and apply
  • Candidate management and interview scheduling tools
  • Recruitment pipeline from application through to hire
Communication & Engagement
  • Real-time internal chat between employees and teams
  • Company announcements broadcast to all staff
  • HR support ticket system for employee requests and issues
  • Custom employee surveys with response collection and result views
  • Employee awards and recognition features
Mobile App & API
  • REST API with JWT authentication for all mobile operations
  • Mobile clock in/out, attendance history, and leave filing
  • Payslip access, PDF download, and COE requests from mobile
  • EWA salary advance submissions via mobile app
  • FCM push notifications for approvals and HR announcements
  • Employee directory accessible from the mobile app
Platform & Administration
  • Granular role-based permissions per module and action
  • Module toggles — enable only what your business uses
  • Full audit log across all HR, payroll, and admin actions
  • 15-language interface support
  • CSRF protection and HMVC architecture
  • Three-environment deployment: dev, staging, and production
Attendance

Attendance Tracking Built for the Real World

Whether your team is in the office, on the road, or working from home — EngageHRIS captures attendance accurately with selfie verification, GPS coordinates, and flexible shift management.

  • Selfie clock-in captures a photo on every clock-in event
  • GPS coordinates recorded on every clock — view on Google Maps modal
  • Drag-and-drop shift scheduler for daily and weekly schedules
  • DTR correction requests with manager approval workflow
  • Official business filing for off-site work hours
  • Coffee break tracking included in daily attendance records
  • Excel bulk DTR import for biometric device exports
  • Overtime requests tied directly to payroll computation
How Attendance Connects to Payroll
1
Employee Clocks In
Web, selfie, GPS, or mobile app — all clock events are recorded with precise timestamps.
2
System Computes Hours
Late, absent, overtime, and night differential are calculated automatically against the assigned shift rules.
3
Payroll Pulls the Data
When payroll is run, attendance data for the period is pulled automatically — no re-entry needed.
4
Payslip & BIR Forms Generated
Final payslips, tax computations, and government remittance files are all produced from the same payroll run.
Activity Monitoring

Monitor Productivity Without Guesswork

The EngageHRIS desktop client runs quietly in the background, giving managers an accurate picture of remote and in-office work without interrupting employees.

  • Lightweight Electron desktop client for Windows and Mac
  • Periodic screenshot capture with timestamps stored to AWS S3
  • Live status board: online, idle, or offline per employee in real time
  • Application usage tracking — every app opened is logged with duration
  • Keystroke and mouse activity used as productivity signals
  • Productivity scores per employee and per period
  • Activity timeline for detailed day-by-day manager review
What the Desktop Client Tracks
Screenshots
Periodic captures stored securely to AWS S3, timestamped and linked to the employee's active session.
App Usage
Every application opened during work hours is logged with duration — honest visibility into tool usage.
Productivity Scores
Keystroke and mouse activity converted into a productivity score visible on the manager dashboard.
Live Status
Online, idle, and offline indicators update in real time — know who is actively working at any moment.
Payroll Engine

Complete Philippine Payroll — Not Just Basic Calculations

EngageHRIS handles every payroll component a Philippine business needs — from basic salary to night differential, DSCA, annualization, and final pay — with a full audit trail on every run.

  • Semi-monthly and bi-weekly pay period support
  • Basic salary, allowances, and commission earnings
  • Regular, holiday, and rest day overtime pay
  • Regular and special non-working holiday pay
  • Night differential pay computation per shift
  • Late and absent deductions computed against shift records
  • SSS, PhilHealth, and Pag-IBIG statutory deductions
  • Withholding tax based on annual income tax brackets
  • De minimis benefits and DSCA computations
  • SSS, Pag-IBIG, and company loan deductions per run
  • 13th Month Pay computation with year records
  • Annualization for year-end tax adjustment
  • Payslip recalculation with full audit log entry
  • Bulk email payslips and bank disbursement file export
  • EWA salary advance deductions integrated into payroll
  • Final pay computation with PDF download on separation
BIR Forms & Government Exports

Every document the BIR and government agencies require — generated automatically from your payroll data.

BIR Form 2316
Annual income tax return certificate — PDF generated per employee, ready to distribute at year-end.
BIR Alphalist + 1601C
Annex A Alphalist export and monthly 1601C file formatted for BIR eFPS submission.
BIR Form 2307
Creditable withholding tax certificate PDF generated per employee per applicable period.
SSS, PhilHealth & Pag-IBIG CSVs
Government-formatted remittance CSV exports for all three agencies, ready for portal upload.
Engagement Tools

Keep Your Team Informed and Heard

Engagement is not just an HR buzzword — EngageHRIS gives your team real tools to communicate, raise issues, share feedback, and feel recognized.

Internal Chat

Real-time messaging between employees and teams — no need to leave the HR portal or use a separate chat tool.

Announcements

Post company-wide announcements from HR or management — all employees see updates immediately in their employee portal.

Employee Surveys

Create custom survey questions, collect responses from staff, and view aggregated results — all managed within EngageHRIS.

HR Support Tickets

Employees raise HR support requests through a ticketing system — HR tracks, responds, and resolves issues without email threads.

See EngageHRIS in Action

Book a live demo, talk to our sales team, or explore pricing — we will walk you through every module that matters to your business.

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